PRIVACY POLICY

People Force Consulting Inc. Privacy Policy

 

At People Force Consulting Inc, we are committed to protecting your privacy and safeguarding your personal information. It is important for us to be transparent and offer you information regarding the types of Personal Information we collect, how we use that information, whom we disclose it to, and the grounds and purposes for such collection, use, and disclosure. We also want you to be informed about your privacy rights.

 

This Privacy Policy applies to clients who retain our recruitment services, including job seekers, candidates and temporary assignment employees, contractors who provide services, individuals who visit our websites, or a job applicant who applies for a career opportunity with us.

 

What Personal Information do we collect?

 

Depending on your level and purpose of interaction with us, we may collect:

 

Personal identifiers, such as name, date of birth, postal address history, phone number, email address, etc.

 

Professional or employment-related information and other information, which may include some of the information described above, as well as your resume, your cover letter, your education and work history, references, compensation and benefits, former employer’s feedback, work eligibility information, etc

 

Internet or other electronic network activity information (i.e., technical information when you visit our website). This information is collected via automated means, such as cookies and similar technologies, and may include your IP address, device ID, browser type, data about the web pages you visited on our websites, time and duration of a visit, information about your location, your language preferences, etc.

 

We may also collect the following types of sensitive personal information upon receiving your explicit consent but not limited to date of birth, Financial Information, Criminal records, national identity number, work authorization document.

 

Why do we collect and how do we use your Personal Information?

 

We may collect and use your Personal Information for the following purposes including:

 

i) General Business purposes:

 

  • Provide our recruitment services to you and to facilitate the recruitment process.
  • Verify that you meet the requirements of positions sought.
  • Follow-up on your application process.
  • Make appointments and to remind you of upcoming appointments.
  • Comply with legal, regulatory, and professional obligations.
  • Protection of our commercial interests, collect debts and assert our legal rights and interests.
  • Creating, administering, and maintaining your account.
  • Updating your Personal Information.
  • Payroll and payments
  • Carry out our obligations arising from any contracts entered into between you and us.
  • To third parties where we have retained them to provide services that you or our client have requested, such references, qualifications and criminal and other background check
  • Answer your questions and enquiries.

 

ii) Marketing purposes

 

We may use your Personal Information to provide you with personalized content and services, such as tailoring our services, our digital client experience, and offerings.

 

We may also use your Personal Information to communicate with you in a variety of ways (for example, by email, telephone, text message or direct mail) about our programs, services or events that may be of interest to you. If you no longer wish to receive our commercial electronic messages, please email us on hr@pforceinc.com

 

How do we collect your Personal Information?

 

We collect Personal Information in a variety of ways, including directly from you, through our websites and from third parties, more generally from the following general sources:

 

i) Directly from You

 

We may collect your Personal Information directly from you, such as when:

 

  • you submit your resume information or use our services.
  • you provide information requested by People Force to complete your profile and provide services to you.

 

ii) From Third Parties

 

We may collect Personal Information of job seekers, candidates, temporary assignment employees and contractors who provide services, from third parties with your consent, when this information is requested by prospective employers. For example, we may collect your education background, verify your references, and conduct criminal background, credit checks or similar types of checks and verifications on behalf of our clients who are prospective employers.

 

We may collect personal information that is publicly available. For example, we may collect certain information that is posted on social media sites, blogs and other websites.

 

iii) Through our websites

 

We or our service providers, that help us maintain and operate our websites, may also automatically collect the following information relating to your access to and use of our website through cookies, and other technologies: your domain name; your browser type and operating system; your type of computer or mobile device; pages you view; links you click; your IP address; the length of time you visit or use the service, and how you use the service.

 

Cookies: Cookies are small pieces of information that are stored in your browser on your computer or mobile device. We use cookies to enhance your experience on our websites. Users may have the opportunity to set their computers or devices to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. If you set your browser not to accept cookies, you may not be able to take advantage of the full features of our site.

 

When do we share your Personal Information with other organizations?

 

People Force may share and disclose certain categories of Personal Information to third parties in the following circumstances or as otherwise permitted by applicable laws:

 

  • Prospective employers. Given the nature of our services after obtaining consent, we may share Personal Information about job seekers, candidates, contractors and temporary assignment employees such as professional experience and qualifications, as well as references, education verifications and background checks (including judicial, criminal, credit checks and similar type of information) with our prospective employer clients, upon this information being requested by them from time to time for potential and future assignments, for the purpose of evaluating the application and suitability for the role. These prospective employers are the ones determining which type of checks and results are relevant and necessary for the position that they are recruiting for and as such, job seekers, candidates, contractors and temporary assignment employees who retain our services understand that these employers will process such Personal Information received in accordance with their own privacy policies and procedures.
  • Vendors, consultants, and other service providers. We use vendors and other service providers to assist us in providing our services. In certain circumstances, it is necessary to provide access to your Personal Information to vendors for specific purposes, including but not limited to, payroll processing and compliance, government inquiries, products, and services for categories such as background verifications. These third parties may only use the Personal Information as necessary to perform their functions and may only use the personal information for the purpose of providing the services.
  • Without your consent. In certain circumstances, we may share Personal Information without your consent, when authorized and/or required by law

 

What are your privacy choices?

 

You have choices about the way we handle your Personal Information.

 

i) Changing your communication preferences

 

You can always choose not to receive marketing or promotional messages from us by email. If you have received unwanted, unsolicited email sent via the People Force mail system (or purporting to be sent via this system), please forward a copy of that email with your comments to hr@pforceinc.com. If you wish to unsubscribe from future emails from the sender, please add ‘Unsubscribe’ to the subject line.

 

ii) Restricting collection, use and disclosure of your Personal Information

 

You may withdraw your consent to the collection, use and disclosure of Personal Information in accordance with this Privacy Policy at any time upon reasonable notice to us in writing, subject to legal or contractual restrictions.

 

The withdrawal of your consent may affect our ability to continue to provide you with the services that you receive or would like to receive because the continued use and disclosure of your Personal Information is a necessary part of making the product or service available to you. In some circumstances, legal requirements may prevent you from withdrawing consent.

 

Accessing and correcting your Personal Information

 

You may be entitled to access your Personal Information and request the rectification information that is inaccurate, incomplete, or no longer up to date, subject to limited exceptions set out in applicable laws.

 

To access and correct your Personal Information, please contact us in writing using the relevant contact information listed in the Contact Us section below.

 

How Is your Personal Information Protected? 

 

We implement reasonable industry standard policies, procedures, technologies and security standards to ensure that your personal information is protected against unauthorized access, and inappropriate disclosure, alteration or misuse.

 

Among the steps taken to protect your information are:

 

  • premises security;
  • restricted file access to personal data to only those with a need to know;
  • deploying technological safeguards like security software and firewalls to prevent hacking or unauthorized computer access;
  • internal password and security policies; and
  • screening and training of personnel.

 

How long do we keep your Personal Information?

 

We keep your Personal Information only as long as it is reasonably needed or relevant for the identified purposes, or as permitted or required by law. We may keep certain Personal Information for an extended period even when you are no longer our client (for example, for required tax and financial record keeping, security, fraud prevention, and to manage business operations). Once no longer required, your Personal Information will be securely destroyed or anonymized, in compliance with applicable laws.

 

Contact Us

 

Any question, complaint or comment you may have with respect to personal information, and any request to access or correct your personal information, may be sent by mail or email using the following contact information:

 

Attn: Privacy Officer

77 City Center Drive,# 501, Mississauga, ON-L5B 1M5

hr@pforceinc.com